Events Security Administration : Setting object security for folders
  
Setting object security for folders
Manage Folders task tab
Use the Manage Folders task tab to specify object security access permissions to specific folders for each of your 25Live security groups.
Note: The information presented here assumes you have already created folders as described in the 25Live Data Administration Guide, accessible by clicking Help, and now want to edit some or all of the folders to change their default object security.
Default object security for new folders is the same as that of their cabinet
The default object security of a new folder is by default the same as the object security of its cabinet. To allow users in specific security groups different object security rights to a folder, you must set the appropriate object security on the folder for those security groups.
Setting object security for one or more folders
To set object security for a folder, you can do either of the following:
• Copy an existing folder as described in the 25Live Data Administration Guide accessible by clicking Help, which also copies the security settings of that folder, then modify the security settings of the new folder as needed as described in steps 3 - 4 below.
• Set object security settings “from scratch” as described in steps 1 - 4 below.
1. Find the folder(s) you want to set object security access to by simple name search, by browsing your event structure, or by clicking “All Folders” to see a list of all the folders in your event structure.
2. Highlight the folder(s) and click Edit. To highlight multiple folders, hold down the Shift key and click each folder.
If you choose to edit multiple folders, be aware that all and only the changes you make will be applied to all the folders you select for edit. When in doubt, edit folders one at a time.
3. Set appropriate object security for the folder, its subfolders (if any), and its events.
Note: Depending on your cabinet and folder structure, you may not have to use the Security for Child Folders settings in Manage Folders, which are only relevant for folders that contain subfolders, which we do not recommend. If you don’t have subfolders in your event structure, you can ignore these settings. If you do, use the Security for Child Folders settings only for folders that don’t have subfolders.
To...
Do this...
Set security for the folder
1 Scroll down to the Object Security section, and click the “Edit” link.
2 Select the appropriate folder object security for each security group.
3 Define any exceptions to the standard object security for the folder for each security group by following step 5 in “Setting object security for one or more events”
Set security for the folder’s subfolders
 
Note: It is recommended that you avoid having subfolders of folders in your event structure.
1 Scroll down to the Security for Child Folders section, and click the “Edit” link.
2 Expand each security area (Create Folders?, New Folder Rights, and New Folder: Create Folders?), and select the appropriate security setting for each security group.
3 For New Folder Rights, define any exceptions to the standard security for each security group by following step 5 in “Setting object security for one or more events”
Set security for the folder’s events
1 Scroll down to the Security for Child Events section, and click the “Edit” link.
2 Expand each security area (New Folder: Create Events?, Create Events?, New Event Rights), and select the appropriate security setting for each security group.
3 For New Event Rights, define any exceptions to the standard security for each security group by following step 5 in “Setting object security for one or more events”
4 Click Save Changes.
 
If you set this security area...
To...
Members of the security group...
Object Security
Not Visible
Can’t see the folder(s) or create events in them.
View Only
Can see the folder(s) and create events in them.
Edit
Can see and edit the folder(s) and create events in them.
Edit, Delete, Copy
Can see, edit, delete, and copy the folder(s) and create events in them.
Security for Child Folders: Create Folders?
No
Can’t create folders in the folder(s).
Yes
Can create folders in this folder(s).
Security for Child Folders: New Folder Rights
Not Visible
Can’t see new folders in the folder(s).
View Only
Can see new folders in the folder(s).
Edit
Can see and edit new folders in the folder(s).
Edit, Delete, Copy
Can see, edit, delete, and copy new folders in the folder(s).
Security for Child Folders: New Folder: Create Folders?
No
Can’t create folders in new folders.
Yes
Can create folders in new folders.
Security for Child Events:
New Folder: Create Events?
No
Can’t create events in new folders.
Yes
Can create events in new folders.
Security for Child Events: Create Events?
No
Can’t create events in the folder(s).
Yes
Can create events in the folder(s).
Security for Child Events:
New Event Rights
Not Visible
Can’t see new events in the folder(s).
View Only
Can see new events in the folder(s).
Edit
Can see and edit new events in the folder(s).
Edit, Delete, Copy
Can see, edit, delete, and copy new events in the folder(s).
Effects of functional security
The Folders functional security access you set for a security group must be at minimum “Can View” before the related object security is applied.
For information on modifying the functional security rights of security groups, see “Managing security groups”