Access levels

Access levels define how much access a security group has in each functional area of 25Live (as controlled by functional security), which locations and resources they can assign to events (as controlled by assignment policies), and which objects—locations, resources, organizations, reports, cabinets, folders, events, and event drafts—they can access and possibly act on (as controlled by object security).

This group...	Has this functional access level for event pricing...	Which means that members of the group...
Events Office	Event Details Pricing: Can view, edit, and create	Can view, create, and edit event pricing information in event details.
Athletics Office	Event Details Pricing: Can view	Can view event pricing information in event details.
Registrar’s Office	Event Details Pricing: Can’t view	Can’t access event pricing functions in event details. They’re “hidden.”

Assign, Unassign, Approve	Allows users in the security group to assign and unassign the location or resource, and receive and act on assignment requests in their 25Live Task List.
Assign/Unassign	Allows users in the security group to assign and unassign the location or resource.
Request/Unassign	Allows users in the security group to request assignment of the location or resource, and unassign it.
Request	Allows users in the security group to request assignment of the location or resource, but not assign it themselves or unassign it.

This group...	Has this assignment policy access level for location BCC101...	And this assignment policy access level for location Gym 2...	Which means that members of the group...
Events Office	Assign/Unassign	Request	Can assign and unassign BCC101. Can request assignment of Gym 2, but can’t assign or unassign it.
Athletics Office	Request	Assign/Unassign/Approve	Can request assignment of BCC101, but can’t assign or unassign it. Can assign, unassign, and act on assignment requests for Gym 2.
Registrar’s Office	Assign/Unassign	Request/Unassign	Can assign and unassign BCC101. Can request assignment of and unassign Gym 2, but can’t assign it.

You can create assignment policy exceptions for particular security groups that have a different access level than the standard one defined for each group. In the example above, for instance, you could create an exception that gives the Events Office security group Assign/Unassign privileges to Gym 2 just during Homecoming week.

Edit, Delete, Copy	Allows users in the security group to edit, delete, and copy the object.
Edit	Allows users in the security group to edit the object.
View Only	Allows users in the security group to view the object.
Not Visible	Hides the object from the security group’s view.

Assign/Request	Allows users in the security group to see the events the location or resource is assigned to, run reports on the location or resource, and potentially assign the location or resource to events or request its assignment. Note: The ability to actually assign the location or resource to events is controlled by the assignment policy of the location or resource, not this setting. See “Assignment policy access levels”
View Event Availability	Allows users in the security group to see the availability of the location or resource and the events the location or resource is assigned to, and to run reports on the location or resource.
Events Not Visible	Prevents users in the security group from seeing the availability of the location or resource and the events the location or resource is assigned to, and from running reports on the location or resource.

Event Object “Ownership”

The user who creates an event with an event state of Tentative or Confirmed has full “Edit, Delete, Copy” access to the event independent of the object security setting on the event for their security group. This remains the case unless another user with “Edit, Delete, Copy” object security access to the event “takes ownership” of it, in which case the object security access to the event by the event creator reverts to that of their security group.

This is not the case for other objects controlled by object security—cabinets, folders, locations, resources, organizations, and reports—where the object security access of the object creator’s security group determines that user’s access to the object.

The following example shows how object security access to two locations for each of three groups of users—those in the Events Office, Athletics Office, and Registrar’s Office—affects their ability to access those locations and the events they’re assigned to in 25Live. Functional security access has been set appropriately for all three groups.

This group...	Has these object security access levels for location BCC101...	And these object security access levels for location Gym 2...	Which means that members of the group...
Events Office	View Only View Event Availability	Not Visible Events Not Visible	Can access and view BCC101, and see the events BCC101 is assigned to. Can’t access Gym 2 or see the events Gym 2 is assigned to. Gym 2 won’t appear in 25Live for members of this group.
Athletics Office	Not Visible Events Not Visible	Edit Assign/Request	Can’t access BCC101 or see the events BCC101 is assigned to. BCC101 won’t appear in 25Live for members of this group. Can access and edit Gym 2, see the events Gym 2 is assigned to, and potentially assign or request assignment of Gym 2 if they have appropriate assignment policy permissions to Gym 2. See “Object security and assignment policy interdependencies”
Registrar’s Office	Edit, Delete, Copy Assign/Request	View Only View Event Availability	Can access, edit, and copy BCC101. If their functional security access for Location Delete is “Can delete,” they can also delete BCC101. Can see the events BCC101 is assigned to and potentially assign or request assignment of BCC101 if they have appropriate assignment policy permissions to BCC101. See “Object security and assignment policy interdependencies”. Can view Gym 2 and see the events Gym2 is assigned to.