Locations Data Administration : Managing location master definitions
  
Managing location master definitions
Required functional security
Functional security required to manage event master definitions:
Searches and Master Definitions: Location = Can view, add and edit active and inactive master definitions.
Location master definition task tabs
Use the appropriate location master definition task tab—Categories, Custom Attributes, Features, Layouts, or Partitions— to add or update its associated master definition.
System-supplied location master definition items
25Live includes a number of system-supplied location master definition items marked “[SYSTEM]” and grayed out. These items can’t be edited or deleted, but can be deactivated.They include the following:
Master Definition
Item
Purpose
Location Custom Attributes
Latitude
Used to designate the latitude of an event location for use by Google Maps in location detail displays.
Longitude
Used to designate the longitude of an event location for use by Google Maps in location detail displays.
Map
Most often used to specify a URL to a campus map PDF with an event’s location highlighted.
WDYT Location Survey
(not currently in use)
X25 Assignable Area
Used to specify the net assignable square feet of a location for X25 space analysis purposes.
X25 Building
Used to specify the building a location (space) is in for X25 space analysis purposes.
X25 Floor Number
(not currently in use)
X25 Owner Organization
Used to designate the organization that has primary responsibility for a location for X25 space analysis purposes.
X25 Room Use Code
Used to designate the room use code of a location for X25 space analysis purposes.
Guidelines for adding location master definitions
 
When adding this master definition...
Follow these guidelines...
Location Categories
• Create categories that make it easy for 25Live users to find and report on locations.
• Create categories that assist in grouping events by assigned location.
Custom Attributes
• Create custom attributes that allow users to provide additional needed location information.
• Give a visual hint, such as a dollar sign or a question mark, in the attribute label to indicate the type of data required; for example, Room Deposit ($).
Features
• Don’t tie features to particular location types; for example, have a feature such as “Seating, Tiered,” not “Science Lab, Seating, Tiered.”
• List only features that will be requested.
• List only features that don’t exist in all locations.
• Group features by name and type so users can easily find them; for example, “Board, Erasable, Large,” “Board, Erasable, Small,” and so on.
• If you’re planning to use the Schedule25 Optimizer, check the Schedule25 box of each feature you want to include in Optimizer processing.
• If you’re planning to use the Series25-SIS Interface, make sure to include all room attributes in your SIS identically in your Features master definition.
Layouts
• Use layout names that accurately describe the ways locations can be arranged.
Partitions
• Use department location preferences to determine the partitions you need.
• Which groups of locations, buildings, floors of building, areas of campus are preferred by each department?
• Remember that partitions are mutually exclusive location groupings; a location can be in only one partition.
Adding or updating a location master definition
1. Click the task tab of the master definition you want to add or update.
2. Add or update the definition.
Note: Be aware that all of the updates you make (item additions/deletions, label changes, activates/deactivates) are made simultaneously when you click Update.
To...
Do this...
Add an item
1 Click Add <item>.
2 Enter the item name in the space provided.
3 Choose the data type (custom attributes only).
4 Uncheck the Active box if you don’t want the item to be active at this time.
Edit an item label
1 Click the item to make it editable.
2 Use the arrow keys to position your cursor where you want to make changes.
3 Backspace as needed to delete characters. Enter characters as needed.
Activate or deactivate items
Check or uncheck the Active box of each item.
Delete items
Check the Delete box of each item.
Specify that you do or don’t want to use a feature in Schedule25 Optimizer processing (Features only)
Check or uncheck the Schedule25 box of each feature.
3 Click Update <master definition>.