Account numbers
Description
You can set up two types of account numbers in 25Live Pricing—credit account numbers and debit account numbers. Both numbers can be generated by 25Live using codes which are attached to rate groups, rate schedules, and organizations. Your school can define which elements to use, in which order the codes are placed, and what separators to use to create the account numbers. Once defined, these multi-element account numbers are generated by 25Live and appear on the event invoice.
Example
The Boy Scouts often rent space and equipment from Central University. Central U has set up their rate schedules, rate groups, and organizations to generate both credit account numbers and debit account numbers:
You can choose the account elements and format you want to use at your school. In the previous example, the account numbers for the Boy Scouts would look like this:
Organization | Organization code | |
Boy Scouts | 444 | |
Campus Media | 652 | |
Rate Group | Group code | |
Non-Profits | NP | |
Internal Group | IG | |
Rate Schedule | Account Code (Credit) | Account Code (Debit) |
Projector Rental | 7701 | 7702 |
Possible Account Numbers for Boy Scouts |
Format | Credit | Debit |
OrganizationCode-GroupCode-AccountCode | 444-NP-7701 | 444-NP-7702 |
AccountCode:OrganizationCode:GroupCode | 7701:444:NP | 7702:444:NP |
GroupCode.OrganizationCode-AccountCode | NP.444-7701 | NP.444-7702 |
Purpose and benefits of multi-element account numbers
Multi-element account numbers help you integrate your accounting practices in other systems with 25Live event pricing. This provides:
• Consistency between 25Live and other accounting tools you use
• Flexibility in how account numbers are generated
• The ability to use both credit numbers and debit numbers