Pricing Overview
Description of 25Live pricing
The 25Live Administration Utility includes pricing functionality that allows you to charge for events and their associated use of locations and resources. Event pricing is generated using three components: rate groups, rate schedules, and tax schedules. These three components must be set up as described in
“Setting Up 25Live Pricing” before event schedulers can use 25Live to price events.
Pricing components
• The rate group is the type of organization paying for the event.
• The rate schedule is used to calculate the event’s price based on any of the following:
• The event type of the event
• The location(s) assigned to the event
• The resource(s) assigned to the event
• The requirements of the event
• Tax schedules are used to calculate any applicable taxes for the event and are applied to rate schedules.
You can also set up multi-element credit and debit account numbers and specify if pricing should apply to the entire event (including setup, takedown, pre-event, and post-event time) or not.
Example
Presentation Makers, a local business, is holding a workshop on campus Saturday the 24th. This is an all-day event which requires an alcohol permit. This group has also been promised a $200 credit.
Billable item | Rate | Qty | Cost |
Event: Workshop | $200 flat rate + $10/hr | 8 hrs | $280 |
Location rental: Finnegan Hall | $75/hour (Business group weekend rate) | 8 hrs | 600 |
Resource: Coffee service | $2/person | 50 | 100 |
Tax | Food/beverage 5% | | 5 |
Resource: Box lunches | $10 each | 50 | 500 |
Tax | Food/beverage 5% | | 25 |
Requirement: Alcohol permit | $300 flat rate | | 300 |
| Manual adjustment (credit) | Subtotal Total | $1810 -200 $1610 |