If this functional right... | Is set to... | Members of the security group... |
Events: Event Wizard | Events: Event Wizard | Can’t open the 25Live Event Wizard. |
Can use 25Live Event Wizard to create and edit events | Can open and use the 25Live Event Wizard to create and edit events. Note: This security level is required regardless of whether you access the Event Wizard from 25Live or via a link from your published calendar environment as described in the 25Live Configuration Utility documentation. | |
Events: Event Drafts | Can’t view | Can’t view event drafts. |
Can view | Can view event drafts. | |
Can view and edit | Can view and edit event drafts. | |
Can view, edit, create, and copy | Can view, edit, create, and copy event drafts. Note: Events: Events must also be set to “Can view events” to be able to create event drafts. | |
Events: Events | Can’t view | Can’t view events. |
Can view | Can view events. | |
Can view events and edit | Can view events and edit events. | |
Can view, edit, create, and copy | Can view, edit, create, and copy events. | |
Events: Event Delete | Can’t delete | Can’t delete events |
Can delete | Can delete events. | |
Events: Location Assignments | Can’t view the location assignments or preferences | Can’t view the location assignments or preferences of events. |
Can view the location assignments and preferences | Can view the location assignments and preferences of events. | |
Can assign and/or request locations in Event Wizard | Can assign and/or request assignment of locations to events using the Event Wizard. | |
Events: Resource Assignments | Can’t view resource assignments or preferences | Can’t view the resource assignments and preferences of events. |
Can view resource assignments and preferences | Can view the resource assignments and preferences of events. | |
Can assign and/or request resources in Event Wizard | Can assign and/or request assignment of resources to events using the Event Wizard. | |
Events: Share Location | Can’t mark locations as shared when creating/ editing events | Can’t indicate when creating or editing an event that the event’s assigned location can be shared by other events. |
Can mark locations as shared when creating/editing events | Can indicate when creating or editing an event that the event’s assigned location can be shared by other events. | |
Events: Description and Confirmation Notes | Can’t view | Can’t view event descriptions and confirmation notes. |
Can view | Can view event descriptions and confirmation notes. | |
Can view and edit | Can view and edit event descriptions and confirmation notes. Note: To edit, the user must also have “Can View/Edit/Delete” object security permission to the event. | |
Events: Internal Notes | Can’t view | Can’t view event internal notes. |
Can view | Can view event internal notes. | |
Can view and edit | Can view and edit event internal notes. Note: To edit, the user must also have “Can View/Edit/Delete” object security permission to the event. | |
Events: Event State | View only | Can view the event state of events. |
Can view and change | Can view the event state of events, and change the event state of events that are not in a Denied or Cancelled state. | |
Can view, change and uncancel | Can view the event state of events, and change the event state of events, including events in a Denied or Cancelled state. | |
Events: Inline Editing | Can’t access inline editing | Can’t access the inline editing features of 25Live. |
Can access inline editing | Can access and use the inline editing features of 25Live. | |
Events: Related and Bound Events | Can't relate events or create bindings between events | Can’t relate events and create binding space assignment relationships between events. |
Can relate events or create bindings between events | Can relate events and create binding space assignment relationships between events. | |
Tasks, Reports, and Email: Task List | No access to task items | Can’t view their 25Live Task List. |
Can view and act on task items | Can view and act on items in their 25Live Task List | |
Tasks, Reports, and Email: Send Email | Can’t send | Can’t send email from within 25Live. |
Can send | Can send email from within 25Live. | |
Tasks, Reports, and Email: Email Security Groups | Can't share searches or Event Details emails with security groups | Can’t share searches and Event Details emails with other security groups. |
Can't share searches or Event Details emails with security groups | Can share searches and Event Details emails with other security groups. | |
Tasks, Reports, and Email: View Others’ Tasks | Can’t view | Can’t view the tasks assigned to other 25Live users. |
Can view | Can view the tasks assigned to other 25Live users. | |
Tasks, Reports, and Email: To Do Tasks | Can’t create To Dos | Can’t create To Do task items. |
Can view, create, assign, complete and delete To Dos | Can create, assign, complete, and delete To Do task items. | |
Tasks, Reports, and Email: Report Access | No access to reports | Can’t access reports. |
Can view and generate reports | Can view and generate reports. | |
Can add, delete and modify custom reports | Can view and generate reports; add, delete, and modify custom reports; and schedule reports | |
Searches and Master Definitions: Event | Can view abridged list of master definitions | Can view the event master definition items that have been selected in the 25Live Configuration Utility. |
Can view and add active master definitions | Can view and add active event master definition items. | |
Can view, add and edit active and inactive master definitions | Can view, add, and edit active and inactive event master definition items. | |
Searches and Master Definitions: Event Search | Cannot search for events or access event searches | Can’t search for events or access event searches. |
Can view, run, create and save event searches | Can view, run, create, and save event searches. | |
Searches and Master Definitions: Location | Can view abridged list of master definitions | Can view the location master definition items that have been selected in the 25Live Configuration Utility. |
Can view and add active master definitions | Can view and add active location master definition items. | |
Can view, add and edit active and inactive master definitions | Can view, add, and edit active and inactive location master definition items. | |
Searches and Master Definitions: Location Search | Cannot search for locations or access location searches | Can’t search for locations or access location searches. |
Can view, run, create and save location searches | Can view, run, create, and save location searches. | |
Searches and Master Definitions: Resource | Can view abridged list of master definitions | Can view the resource master definition items that have been selected in the 25Live Configuration Utility. |
Can view and add active master definitions | Can view and add active resource master definition items. | |
Can view, add and edit active and inactive master definitions | Can view, add, and edit active and inactive resource master definition items. | |
Searches and Master Definitions: Resource Search | Cannot search for resources or access resource searches | Can’t search for resources or access resource searches. |
Can view, run, create and save resource searches | Can view, run, create, and save resource searches. | |
Searches and Master Definitions: Organization | Can view abridged list of master definitions | Can view the organization master definition items that have been selected in the 25Live Configuration Utility. |
Can view and add active master definitions | Can view and add active organization master definition items. | |
Can view, add and edit active and inactive master definitions | Can view, add, and edit active and inactive organization master definition items. | |
Searches and Master Definitions: Organization Search | Cannot search for organizations or access organization searches | Can’t search for organizations or access organization searches. |
Can view, run, create and save organization searches | Can view, run, create, and save organization searches. | |
Searches and Master Definitions: Contact | Can view abridged list of master definitions | Can view the contact master definition items that have been selected in the 25Live Configuration Utility. |
Can view and add active master definitions | Can view and add active contact master definition items. | |
Can view, add and edit active and inactive master definitions | Can view, add, and edit active and inactive contact master definition items. | |
Cabinets and Folders: Cabinets | Can’t view | Can’t view cabinets. |
Can view | Can view cabinets. | |
Can view, edit and create | Can view, edit, and create cabinets. | |
Cabinets and Folders: Folders | Can’t view | Can’t view folders. |
Can view | Can view folders. | |
Can view, edit and create | Can view, edit, and create folders. | |
Cabinets and Folders: Cabinet Delete | Can’t delete | Can’t delete cabinets. |
Can delete | Can delete cabinets | |
Cabinets and Folders: Folder Delete | Can’t delete | Can’t delete folders. |
Can delete | Can delete folders. | |
Cabinets and Folders: Event Type Hierarchy | Can’t edit | Can’t view or edit the Event Type Hierarchy. |
Can view, edit, deactivate, create and delete | Can view the Event Type Hierarchy, and create, edit, deactivate/activate, and delete cabinet types, folder types, and event types in it. | |
Locations: Location Access | Can’t view, Locations tab doesn’t appear in 25Live | Can’t view locations. |
Can view, Locations tab appears in 25Live | Can view locations. | |
Can view and edit, Locations tab appears in 25Live | Can view and edit locations. | |
Can view, edit and create, Locations tab appears in 25Live | Can view, edit, create, and copy locations. | |
Locations: Location Delete | Can’t delete | Can’t delete locations. |
Can delete | Can delete locations. | |
Locations: Layouts and Images | Can’t view | Can’t view location layout information or images. |
Can view | Can view location layout information and images. | |
Can view, edit and add images | Can view and edit location layout information, select photographs and diagrams of layouts, add new layout images to the selection list, and delete layout images. | |
Locations: Location Open/Close/ Blackout Hours | Can view | Can view location hours of availability (open/close times) and blackouts in the 25Live Administration Utility. |
Can view, edit, and create | Can view, edit, and create location hours of availability (open/close times) and blackouts in the 25Live Administration Utility | |
Resources: Resource Access | Can’t view, Resources tab doesn’t appear in 25Live | Can’t view resources. |
Can view, Resources tab appears in 25Live | Can view resources. | |
Can view and edit, Resources tab appears in 25Live | Can view and edit resources. | |
Can view, edit and create, Resources tab appears in 25Live | Can view, edit, create, and copy resources. | |
Resources: Resource Delete | Can’t delete | Can’t delete resources. |
Can delete | Can delete resources. | |
Organizations: Organization Access | Can’t view, Organizations tab doesn’t appear in 25Live | Can’t view organizations. |
Can view, Organizations tab appears in 25Live | Can view organizations. | |
Can view and edit, Organizations tab appears in 25Live | Can view and edit organizations. | |
Can view, edit and create, Organizations tab appears in 25Live | Can view, edit, create, and copy organizations. | |
Organizations: Organization Delete | Can’t delete | Can’t delete organizations. |
Can delete | Can delete organizations. | |
Organizations: Organization Rating | Can’t view | Can’t view organization ratings. |
Can view | Can view organization ratings. | |
Can view, edit, and create | Can view, edit, and create organization ratings. | |
Organizations: Comments | Can’t view | Can’t view organization comments. |
Can view | Can view organization comments. | |
Can view, edit and create | Can view, edit, and create organization comments. | |
Organizations: Organization Location Preferences | Can view | Can view the location preferences of organizations. |
Can view, edit, and create organization location preferences | Can view, edit, and create the location preferences for organizations. | |
Contacts: Contact Access | Can’t view | Can’t view contacts. |
Can view | Can view contacts. | |
Can view and edit | Can view and edit contacts. | |
Can view, edit and create | Can view, edit, and create contacts. | |
Contacts: Contact Delete | Can’t delete | Can’t delete contacts. |
Can delete | Can delete contacts. | |
Contacts: Security Groups | Can’t view user lists | Can’t view the security group list or user list. |
Can view user lists, change security group permissions, and assign members to groups | Can view the security group list and user list, change the permissions of security groups, and assign members to security groups. | |
Can view user lists, change security group permissions, assign members to groups, make users active or inactive, create and delete security groups, and enable/disable object security | Can view the security group list and user list, change the permissions of security groups, assign members to security groups, make 25Live users active or inactive, create and delete security groups, and enable/disable object security system-wide. | |
Contacts: Change Password | Can’t change their own password | Can’t change their 25Live password. |
Can change their own password | Can change their 25Live password. | |
Object Security, Assignment Policy, and Notification Policy: Default Object Security | Can’t view | Can’t view default object security. |
Can view, edit, and change | Can view, edit, and change default object security. Note: In addition to this setting, the user must have permission to edit the object security of the object type (event draft, event, folder, cabinet, location, resource, organization, and/or report). | |
Object Security, Assignment Policy, and Notification Policy: Event/Folder/Cabinet Object Security | Can’t view object security settings | Can’t view the object security of events, folders, and cabinets. |
Can view and edit object security | Can view and edit the object security of events, folders, and cabinets. | |
Object Security, Assignment Policy, and Notification Policy: Event Requirement Notification Policy | Can’t view | Can’t view event requirement notification policies. |
Can view, edit, and create | Can view, edit, and create event requirement notification policies. | |
Object Security, Assignment Policy, and Notification Policy: Location Object Security | Can’t view object security settings | Can’t view the object security of locations. |
Can view and edit object security | Can view and edit the object security of locations. | |
Object Security, Assignment Policy, and Notification Policy: Location Notification Policy | Can’t view | Can’t view location notification policies. |
Can view, edit, and create | Can view, edit, and create location notification policies. | |
Object Security, Assignment Policy, and Notification Policy: Location Assignment Policy | Can’t view | Can’t view location assignment policies. |
Can view, edit, and create | Can view, edit, and create location assignment policies. | |
Object Security, Assignment Policy, and Notification Policy: Resource Object Security | Can’t view object security settings | Can’t view the object security of resources. |
Can view and edit object security | Can view and edit the object security of resources. | |
Object Security, Assignment Policy, and Notification Policy: Resource Notification Policy | Can’t view | Can’t view resource notification policies. |
Can view, edit, and create | Can view, edit, and create resource notification policies. | |
Object Security, Assignment Policy, and Notification Policy: Resource Assignment Policy | Can’t view | Can’t view resource assignment policies. |
Can view, edit, and create | Can view, edit, and create resource assignment policies. | |
Object Security, Assignment Policy, and Notification Policy: Organization Object Security | Can’t view object security settings | Can’t view the object security of organizations. |
Can view and edit object security | Can view and edit the object security of organizations. | |
Object Security, Assignment Policy, and Notification Policy: Organization Notification Policy | Can’t view | Can’t view organization notification policies. |
Can view, edit, and create | Can view, edit, and create organization notification policies. | |
Object Security, Assignment Policy, and Notification Policy: Report Object Security | Can’t view object security settings | Can’t view the object security of reports. |
Can view and edit object security | Can view and edit the object security of reports. | |
Locks and Overrides: Override Event/Folder/ Cabinet Security | Can’t override | Can’t override the object security of events, folder, and cabinets. |
Can override | Can override the object security of events, folders, and cabinets. | |
Locks and Overrides: Override Location Assignment Policy | Can’t override | Can’t override a location’s assignment policy restrictions when assigning the location to an event. |
Can override | Can override a location’s assignment policy restrictions when assigning the location to an event. | |
Locks and Overrides: Override Location Blackouts | Can’t override | Can’t override blackouts when assigning a location to an event. |
Can override | Can override blackouts when assigning a location to an event. | |
Locks and Overrides: Override Blocked By Relationships | Can’t override | Can’t override a Blocked By relationship when assigning a location to an event. |
Can override | Can override a Blocked By relationship when assigning a location to an event. | |
Locks and Overrides: Override Location Open Hours | Can’t override | Can’t override the hours of availability (open hours) of a location when assigning it to an event. |
Can override | Can override the hours of availability (open hours) of a location when assigning it to an event. | |
Locks and Overrides: Override Location Permissions | Can’t override | Can’t override the object security of locations. |
Can override | Can override the object security of locations. | |
Locks and Overrides: Override Resource Assignment Policy | Can’t override | Can’t override a resource’s assignment policy restrictions when assigning the resource to an event. |
Can override | Can override a resource’s assignment policy restrictions when assigning the resource to an event. | |
Locks and Overrides: Override Resource Permissions | Can’t override | Can’t override the object security of resources. |
Can override | Can override the object security of resources. | |
Locks and Overrides: Override Organization Permissions | Can’t override contact and organization security | Can’t override the object security of organizations. |
Can override contact and organization security | Can override the object security of organizations. | |
Locks and Overrides: Override Report Permissions | Can’t override report security | Can’t override the object security of reports. |
Can override report security | Can override the object security of reports. | |
Locks and Overrides: Locks and Pending Reservations | Can’t view locked items and pending reservations | Can’t view locked items and pending location and resource reservations. |
Can view locked items and pending reservations | Can view locked items and pending location and resource reservations. | |
Can view and remove their own locked items and pending reservations | Can view locked items, remove the lock on their own locked items, and remove their own pending location and resource reservations. | |
Can view and remove anyone’s locked items and pending reservations | Can view locked items, remove the lock on any 25Live user’s locked items, and remove any 25Live user’s pending location and resource reservations. | |
Integration: Schedule25 Optimizer | Can’t view Schedule25 | Can’t view the Schedule25 Optimizer in the 25Live Administration Utility. Optimizer tab isn’t available. |
Can view and prepare Schedule25 runs and view output results and reports | Can view and prepare Schedule25 Optimizer runs and view and act on output results. | |
Integration: Schedule25 Optimizer Defaults | Can’t view | Can’t view the default Schedule25 Optimizer run settings. |
Can view | Can view the default Schedule25 Optimizer run settings. | |
Can view, edit, and change | Can view, edit, and change the Schedule25 Optimizer run settings. | |
Integration: vCalendar Export | Can’t view or run | Can’t run the vCalendar export. |
Can use all features | Can run the vCalendar export. | |
Integration: vCalendar Import | Can’t view or run | Can’t run the vCalendar import. |
Can use all features | Can run the vCalendar import. | |
Integration: X25 Export | Can’t view or run | Can’t export Series25 information for analysis in X25. |
Can use all features | Can export Series25 information for analysis in X25. | |
Integration: 25Live Publisher | Can’t view or run | Can’t use the 25Live Publisher to publish events. |
Can use all features | Can use the 25Live Publisher to publish events. | |
Integration: Academic Utilization View | Can’t access academic utilization view | Can’t access the Academic Utilization View on the 25Live Home page. |
Can access academic utilization view | Can access the Academic Utilization View on the 25Live Home page. | |
Pricing and Invoicing: Pricing Administration | Can’t view | Can’t view pricing administration functions in the 25Live Administration Utility. Pricing tab isn’t available. |
Can view, edit, and change | Can view and use pricing administration functions. Note: In addition to this setting, the user must have permission to edit Rate and Tax Schedules or Rate Groups. | |
Pricing and Invoicing: Rate and Tax Schedules | Can’t view | Can’t view rate and tax schedules. |
Can view | Can view rate and tax schedules. | |
Can view and edit | Can view and edit rate and tax schedules. | |
Can view, edit, and create | Can view, edit, and create rate and tax schedules. | |
Pricing and Invoicing: Rate Groups | Can’t view | Can’t view the Rate Groups master definition. |
Can view, edit, deactivate, create and delete | Can view the Rate Groups master definition, and edit, deactivate/activate, create, and delete items in it. | |
Pricing and Invoicing: Event Details Pricing | Can’t view | Can’t view pricing information in event details. |
Can view | Can view pricing information in event details. Note: In addition to this setting, the user must have permission to view Rate and Tax Schedules. | |
Can view, edit, and create | Can view, edit, and create pricing information for events. Note: In addition to this setting, the user must have permission to view Rate and Tax Schedules. | |
Pricing and Invoicing: Organization Accounting Code | Can’t view | Can’t view organization accounting codes. |
Can view | Can view organization accounting codes. | |
Can view, edit, and create | Can view, edit, and create organization accounting codes. |