Acting on records on the Suggested Assignments tab
Contents of the Suggested Assignments tab
The Suggested Assignments tab contains the list of events that have been placed by the Optimizer (the Optimizer has found a location for them), but the locations have not yet been assigned to their associated events.
To act on events on the Suggested Assignments tab
1. Click the Suggested Assignments tab to open the list.
2. Review the Optimizer placements. To view the details of an event that was placed or a location placement, click the event name in the list to open the event in 25Live, or click the location name or organization name in the list to open the location or organization in the 25Live Administration Utility.
| • Look for any events that appear to be oddly placed. Is it a satisfactory placement that is just nontraditional, or does it point to missing or erroneous information in the event? • Look for any events that are unusually small for the location the Optimizer placed them in. Is there a fill ratio for the location? Is the event held only one day a week? (Such events are “tucked” here and there by the Optimizer.) |
3. Assign all or some of the placements.
To... | Do this... |
Assign all placements | Click Check All, then click Assign above. |
Assign multiple placements (for example, all the placements for a particular department) | 1 Click anywhere in a blank area of the row of the first placement you want to assign. 2 Scroll to and shift-click anywhere in a blank area of the row of the last placement you want to assign. 3 Click Check Selected. 4 Click Assign above. |
Assign placements individually | Check the box of each placement you want to assign, then click Assign above. |
Sort the placement list so all checked placements are at the top of the list | Click the  column header. |
Resort the placement list | Click the column header of the column you want to sort by. |
The events you’ve assigned locations to are now listed on the Accepted Assignments tab.
| In rare instances, an assignment may fail for one of these reasons: • Data has changed in 25Live since the Optimizer run. • A “blocked by” or “scheduled with” related location is causing a location assignment conflict. |
5. If you assigned only a small number of locations to events (indicating you’re not satisfied with the placement results):
• Click Manage Another Run.
• Edit the run settings as needed.
• Rerun the Optimizer.
• Repeat steps 1 - 3 above.
If you assigned most, but not all, locations to events:
• Open the Suggested Assignments section.
• Click the link of an event you haven’t assigned a location to. This opens the event in 25Live.
• Assign a location to the event manually. See the 25Live online help for information on assigning locations to events.
• Repeat these steps for other events without assigned locations.
To remove location assignments
If you need to remove one or more event location assignments made previously, do the following:
1. On the Accepted Assignments tab, select the assignment(s) you want to remove in the same way you selected them.
2. Check the Create Preference box if you want the assignments you’re removing to be handled as location preferences in subsequent Optimizer runs.
3. Click Remove assignments above the list.
