Managing events
| Required functional security Functional security required to use all the functions available from the Manage Events tab: • Events: Events = Can view, edit, create, and copy • Events: Event Delete = Can delete • Cabinets and Folders: Cabinets = Can view, edit and create • Cabinets and Folders: Folders = Can view, edit and create • Object Security, Assignment Policy, and Notification Policy: Event/Folder/Cabinet Object Security = Can view and edit object security |
Manage Events task tab
Use the Manage Events task tab to:
• Bind back-to-back events (applicable only if you’re using the legacy TCS Interface)
• Complete vCalendar To Do’s for multiple events and export the events to your SIS (applicable only if you’re using the legacy TCS Interface)
• Delete multiple events
• Force selected events to inherit data from their parent folder or cabinet
Binding back-to-back events
These instructions pertain to you only if you’re currently using the legacy Series25-SIS (TCS) Interface. If you’re using the Series25 LYNX Interface, you should use the back-to-back binding functionality available in LYNX instead. If you’re not yet using the LYNX Interface, we urge you to contact your Account Manager at series25implementation@collegenet.com about upgrading to it.
Description of back-to-back events
The 25Live Administration Utility allows you to create binding space assignment relationships among back-to-back events, indicating that the bound events require the same location assignment. You might use this functionality, for example, to ensure that instructors don’t have to change rooms when they have back-to-back classes.
25Live lets you define what you mean by back-to-back on the Bind Back-to- back Events page.
By default, events are considered back-to-back if they satisfy these conditions:
• Have the same faculty member in the Instructor contact role (faculty members must be in this role, so need to be in the Series25 database)
• Are separated by no more than 10 minutes
• Have expected head counts that vary by no more than 50%
You can modify these conditions as needed before clicking Run Bind to bind the selected events.
Note: Events that otherwise satisfy the conditions will not be bound if they already have an assigned location.
Instructions for binding back-to-back events
1. With the Manage Events task tab selected, find the events you want to bind by simple name search, browsing your event structure, or other search.
2. If you browsed, expand the event structure as needed.
3. Highlight each event you want to bind.
4. Click Bind Back-to-back.
5. Modify the conditions to specify what you mean by “back-to-back” as needed.
6. Click Run Bind.
Completing vCalendar To Do’s for multiple events and exporting the events to your SIS
These instructions pertain to you only if you’re currently using the legacy Series25-SIS (TCS) Interface. If you’re using the Series25 LYNX Interface, there is no need to complete vCalendar To Do’s. If you’re not yet using the LYNX Interface, we urge you to contact your Account Manager at series25implementation@collegenet.com about upgrading to it.
1. With the Manage Events task tab selected, find the events you want to complete vCalendar To Do’s for and export to your SIS by simple name search, browsing your event structure, or other search.
2. On the Manage Events page, highlight each event you want to complete vCalendar To Do’s for and export to your SIS.
Note: If you select an event that is part of a bound location assignment group, when you complete the To Do for that event, the To Do will be completed for all other members of the group.
3. Click Export to SIS.
4. Choose how you want 25Live to complete “Needs Space” and “Exceeds Head Count” To Do’s for the events you selected in step 2—only complete if the required condition has been met or complete whether or not the required condition has been met.
5. Choose an export criterion for the events you selected in step 2—export only events with completed To Do’s or export all events.
6. Click Export to SIS.
You receive a success message when the export is done.
Note: If needed, you can re-export any or all the events.
Deleting multiple events
1. With the Manage Event task tab selected, find the events you want to delete by simple name search, browsing your event structure, or other search.
2. If you want to delete individual events in the displayed list, highlight each event you want to delete, then click Delete.
If you want to delete all the events in the displayed list, click Delete All.
3. Click Delete Event to confirm.
Forcing selected events to inherit data from their parent folder or cabinet
1. With the Manage Events task tab selected, find the events you want to inherit data by simple name search, browsing your event structure, or other search.
2. On the Manage Events page, highlight the events you want to inherit data.
3. Click Inherit.
4. Click “Inherit data to Events.”
