Managing cabinets
| Required functional security Functional security required to create, edit, and delete cabinets: • Cabinets and Folders: Cabinets = Can view, edit and create • Cabinets and Folders: Cabinet Delete = Can Delete |
Manage Cabinets task tab
Use the Manage Cabinets task tab to:
• Add new cabinets
• Edit cabinets one by one or multiple cabinets simultaneously
• Delete cabinets
Adding a cabinet
1. With the Manage Cabinets task tab selected, find the cabinet type of the cabinet you’re adding by browsing your event structure. For example, if the cabinet you want to create should have a “Administration” cabinet type, you would click that cabinet type in Browse (manage/add) as shown here:
2. Click Add Cabinet to go to the Edit Cabinet(s) page.
3. Replace the system-supplied name with a name for the new cabinet.
4. Use the calendar controls to specify the start and end dates of the cabinet’s date range.
5. Click the Categories “EDIT” link and select the appropriate categories for the cabinet.
6. Click the Constraints “EDIT” link, then define constraints for the cabinet:
• Click New Constraint.
• Enter a name for the constraint and select a constraint type.
• Enter the constraint start date/time and end time and, if the time span of the constraint spans midnight, click the link
icon and enter the end date.
• If the constraint repeats, select and define the repeating pattern using the pattern definition controls.
• Repeat these steps for other constraints you want to define.
Constraint Example:
7. Specify the object security of the new cabinet. See the 25Live Security Administration Guide, accessible by clicking Help, for information on performing this task.
8. Click Save Changes.
Editing one or more cabinets
1. With the Manage Cabinets task tab selected, find the cabinet(s) you want to edit by simple name search, by browsing your event structure, or by clicking “All Cabinets” to see a complete list of all the cabinets in your event structure.
2. If you browsed, expand the event structure as needed.
3. Highlight the cabinet(s) you want to edit and click Edit. To highlight multiple cabinets, hold down the Shift key and click each cabinet.
| If you choose to edit multiple cabinets, be aware that all and only the changes you make will be applied to all the cabinets you select for edit. When in doubt, edit cabinets one at a time. |
4. If you highlighted one cabinet, edit its information as needed. Click the “EDIT” link to expand areas that are closed.
If you highlighted multiple cabinets, check the box of each data area you want to edit, and change the information as needed.
Note: You can’t edit the cabinet type.
5. Modify the object security of the cabinet as needed. See the 25Live Security Administration Guide, accessible by clicking Help, for information on performing this task.
6. Click Save Changes.
Deleting a cabinet
| Deleting a cabinet deletes all the folders and events within it, so give Cabinet Delete functional security permission to only a few carefully selected “super users” or your functional administrator. See the 25Live Security Administration Guide, accessible by clicking Help, for information on setting functional security. |
Note: You can only delete one cabinet at a time.
1. With the Manage Cabinets task tab selected, find the cabinet you want to delete by simple name search, by browsing your event structure, or by clicking “All Cabinets.”
2. If you browsed, expand the event structure as needed.
3. Highlight the cabinet you want to delete and click Delete Cabinet.
4. Click Delete Cabinet to confirm.
5. Click Manage More Cabinets to return to the Manage Cabinets page.
